Making the Leap: Is Migrating From QuickBooks Desktop to QuickBooks Hosting Trouble-Free?

Published August 14, 2023
migration from quickbooks desktop to quickbooks hosting

While the QuickBooks Desktop Pro, Premier, or Enterprise editions may initially seem feasible for businesses, escalating workloads and looming deadline anxieties often leave them virtually shackled to their workstations. The term ‘cloud technology’ has been around for a while, but its incorporation into the accounting sector is a relatively recent development. Migrating QuickBooks to the cloud has ushered in a paradigm shift in accounting. Cloud hosting services enable organizations to access and work on their financial files from any location at any hour.

Contemporary Adoption Trends of Cloud Accounting Solutions

Cloud accounting statistics indicate that 67% of CPAs use cloud-based accounting to enhance operational efficiency. A deeper understanding of the advantages of cloud accounting can be gained from the following points:

  • 24/7 access to data and applications
  • Multi-user access to accounting data, maintaining a consistent, centralized data state
  • Liberation from time-consuming IT issues
  • Security for client data, hosted within a secure cloud environment
  • Round-the-clock customer support to promptly address client queries
  • Expense management due to the pay-as-you-go pricing model

Key Considerations When Transitioning to Cloud-Hosted QuickBooks

Deciding to transition to cloud-hosted QuickBooks is significant for any business, as it involves moving all their data and applications to the cloud. It’s natural for them to have numerous questions regarding this move. A smooth transition can be ensured by choosing a trustworthy QuickBooks hosting provider. Here are some crucial aspects to consider when switching to QuickBooks hosting:

1. Data Migration

Business owners and operators must transfer their clients’ data files stored on their local systems to the cloud. The process of moving this sensitive data is critical. This process should be done in coordination with the hosting provider. Opt for a consistently available provider to help with necessary data transfers and any arising issues for maximum data safety. 

2. Cloud Environment Security and Accessibility

When opting for cloud solutions, you want to ensure that your QuickBooks application and data are safe and readily accessible. Reputable cloud service providers play a crucial role here. They employ security measures such as data encryption, firewall security, and intrusion detection/prevention systems to safeguard hosted QuickBooks and its data. Moreover, cloud providers typically guarantee around 99.999% uptime to ensure business continuity. 

3. Queries and Concerns Related to Cloud Hosting

Moving QuickBooks to the cloud is a significant decision. Hence, consider all potential scenarios in advance and get answers to all questions or doubts from the chosen cloud service provider.

  • What if you want to set up your servers for data storage in the future?
  • What if the quality of services provided could be better?

It’s essential to pose these and similar questions. Inquire about the total costs of opting for cloud hosting services from your provider. Analyze whether choosing them will be beneficial for your business. You may also request customized packages tailored to your business’s specific needs. While deciding to transition to QuickBooks hosting may seem daunting, choosing a cloud service provider can ensure a smooth transition.