A Beginner’s Guide to QuickBooks Cloud Services

vector image depicting global connectivity through smart devices and the cloud

One of the primary reasons why QuickBooks is thriving across the world is its ability to simplify and automate accounting operations for organizations. The software contains many built-in features and tools that allow users to customize forms and keep track of financial transactions.

Along with excellent accounting and business management capabilities, QuickBooks is a user-friendly tool. It doesn’t require in-depth accounting knowledge or IT expertise, which allows companies to implement and use it with relative ease. Additionally, if you choose an authorized QuickBooks hosting provider, you’ll have access to several other benefits, including unlimited customer support.

As the leading solution for small and mid-sized businesses, Intuit, the company behind QuickBooks, is focused on providing solutions that fit their specific needs. Seeing as how cloud computing has helped SMBs grow, QuickBooks incorporated cloud technology. Currently, users have a choice between two options that offer cloud accessibility: QuickBooks cloud hosting and QuickBooks Online.

Let’s take a closer look:

How does QuickBooks cloud hosting work?

Here’s a breakdown of the process:

  1. The QuickBooks service provider installs licensed copies of the software of its servers.
  2. The service provider then adds configurations for authenticated users, such as
  • Security measures and firewalls for cybersecurity
  • Remote desktop use for connectivity between server and end-user
  • The server is tweaked to give access to allowed devices and operating systems
  1. Users can access the QuickBooks server using the hosted accounting application.
  2. Any changes made on hosted QuickBooks are updated in real-time across the software as the system is on the cloud.

configuring QuickBooks software for added security and customizations

QuickBooks Hosting vs. QuickBooks Desktop

QuickBooks Desktop is one of the most comprehensive solutions in the market. However, despite its excellent capabilities, it still has several limitations that prevent users from leveraging the full extent of those tools.

Limited user access makes it difficult for growing firms to incorporate new employees into the system. Secondly, lack of remote access means that users can only work within the confines of their desk space, and all data is stored locally. Limited connectivity means that changes aren’t recorded in real-time, and thus, collaboration and file-sharing can be tedious.

On the other hand, QuickBooks cloud hosting allows users to access the software, related applications, and files from anywhere. They can work effortlessly on multiple devices and from any location, including their home, during the commute, or while travelling for business purposes.

a person working while travelling for business purposes

Businesses working with cloud hosting providers can scale easily and enjoy several benefits, including automatic backups and enhanced flexibility.

Additionally, since all operations are on the cloud, users can track changes in real-time. Improved efficiency and enhanced collaboration positively impact employee productivity and satisfaction levels as well.

QuickBooks Hosting vs. QuickBooks Online

QuickBooks Online is Intuit’s solution to meet the growing demand for remotely accessible operations. The solution has now grown to 2.2 million users but still has some major drawbacks compared to the hosted version.

QuickBooks Online has fewer features compared to hosted and desktop solutions. Some essential functions, such as inventory management or tracking sales in multiple currencies, aren’t available in the online version. Additionally, the number of users that can access QuickBooks simultaneously is limited to 25 people—even on higher plans.

Finally, unlike the hosted version that offers 24/7 support, tech support for QuickBooks Online is limited in scope and also available during fixed hours.

headphones and laptop on the desk of a technical support representative

QuickBooks Hosted solution is the best of both worlds, offering the comprehensive functionality of desktop, combined with the remote access offered by the online version. But the best part is that with a reliable QuickBooks hosting service, you’ll get unparalleled customer support and service.

READ: Tips To Choose The Right QuickBooks Hosting Company For Your Business

Choosing the Right QuickBooks Cloud Service Provider

Choosing the right service provider is critical when opting for QuickBooks cloud hosting services. A reliable service provider will work with you at each stage to ensure smooth implementation. This involves seamless data migration, third-party integrations, software customizations, deployment, training, and ongoing support.

 

At gotomyerp, we’re dedicated to offering premium QuickBooks cloud services at competitive rates. Our software experts can help your firm at each stage of the implementation process, including optimization, licensing, support, and migration.

To get started, call us at (877) 888-5525 today!