Learn about Switching from QuickBooks Desktop to QuickBooks Hosting in 2024

Published January 7, 2024
learn converting quickbooks desktop to quickbooks hosting in 2024 | gotomyerp

Making the leap from QuickBooks Desktop to QuickBooks Hosting is a significant decision for any business. It offers new horizons in accounting flexibility and accessibility. In this comprehensive guide, we’ll explore the essentials of transitioning from QuickBooks Desktop to a cloud-hosted environment, highlighting why it’s a strategic move for modern businesses.

QuickBooks Hosting: A New Realm of Possibilities 

QuickBooks Hosting refers to the practice of hosting QuickBooks Desktop versions on remote cloud servers. It combines the robust functionality of the Desktop version with the flexibility of cloud computing. This means you can access your QuickBooks software and data from anywhere, at any time, without being tethered to a physical office location.

Advantages of Switching to QuickBooks Hosting

  1. Enhanced Accessibility: With QuickBooks Hosting, your financial data and applications are accessible 24/7 from any internet-connected device. This flexibility is invaluable for businesses with mobile teams or remote working arrangements.
  2. Collaboration and Efficiency: Hosting allows multiple users to access the same QuickBooks file simultaneously, fostering collaboration among team members. It helps in streamlining processes and increasing overall efficiency.
  3. Robust Security and Data Backup: Reputable QuickBooks Hosting providers ensure top-tier security measures like data encryption and firewalls. Regular backups protect against data loss, giving businesses peace of mind.
  4. Cost-Effective and Scalable: With no need for extensive on-site IT infrastructure, QuickBooks Hosting can be a more cost-effective solution. It’s scalable to your business needs, allowing you to pay for only what you use.

What to Consider When Switching to QuickBooks Hosting

  1. Data Migration Process: The transition to cloud hosting involves moving your data from QuickBooks Desktop to the cloud server. Choose a provider that offers comprehensive support for a secure and smooth migration process.
  2. Choosing a Reliable Hosting Provider: The right hosting provider should offer robust security, high uptime guarantees, and responsive customer support. They should also be able to tailor their services to your specific business needs.
  3. Understanding the Pricing Structure: Hosting services typically follow a subscription model. It’s crucial to understand the pricing tiers and what each tier offers in terms of features, storage, and user access.

Steps to Move from QuickBooks Desktop to Hosting

  1. Evaluate Your Needs: Consider how QuickBooks Hosting aligns with your business processes and what features are crucial for your operation.
  2. Select a Hosting Provider: Choose a provider that is reputable and offers the services and support you need. Providers like ‘gotomyerp’ offer specialized QuickBooks hosting services that cater to various business requirements.
  3. Prepare for Migration: Work with your provider to plan the data migration. Ensure all data is backed up and decide on the right time to make the switch to minimize business disruption.
  4. Train Your Team: Once the migration is complete, ensure your team is trained and comfortable with the new system. This may include learning how to access QuickBooks remotely and understanding any new features or changes in workflow.

Final Thoughts

Switching from QuickBooks Desktop to QuickBooks Hosting can significantly enhance your accounting processes, offering flexibility, security, and collaboration. It’s an investment that can propel your business forward in today’s fast-paced, digital world. For expert assistance and tailored QuickBooks Hosting solutions, consider reaching out to ‘gotomyerp,’ your reliable partner in navigating this transition seamlessly.

FAQs About QuickBooks Hosting

What is a QuickBooks Hosting Account?

QuickBooks Hosting, often referred to as QuickBooks Cloud Hosting, involves hosting your QuickBooks Desktop software on a remote server. This enables access to QuickBooks over the internet, offering the flexibility and features of the desktop version with the added benefit of cloud accessibility.

Does QuickBooks Hosting Sync with QuickBooks Desktop?

Yes, QuickBooks Hosting synchronizes with the desktop version. Essentially, you’re using the desktop version in a cloud-based setup, ensuring real-time data syncing across all devices accessing the software.

Is My Data Safe in the Cloud? 

Data security in the cloud is a top priority. Reputable QuickBooks Hosting providers like gotomyerp implement robust security measures, including data encryption, secure login protocols, and regular backups, ensuring your financial data is safe and secure.

Importing Data to QuickBooks Hosting

How Long Will the Move Take? 

The duration of the migration process varies depending on the size of your QuickBooks Desktop file. It can take anywhere from a few hours to a full day. Keeping QuickBooks Desktop running during this transition is advisable.

What Happens to My Existing Data in QuickBooks Desktop? 

Your data in QuickBooks Desktop remains intact. The process involves copying your data to the hosted environment. Post-migration, you’ll enter new data into QuickBooks Hosting.

How Can I Verify My Data Imported Correctly?

 To ensure data integrity post-migration, compare key financial reports like the Profit and Loss statement and Balance Sheet in both QuickBooks Desktop and Hosting environments. Discrepancies should be addressed immediately.

What Should I Do After I Move to QuickBooks Hosting? 

Post-migration, familiarize yourself with the cloud environment. Check all functionalities, ensure data accuracy, and train your team on using QuickBooks in the new setup.

About Your QuickBooks Hosting Account

How Do I Recover My QuickBooks Hosting Account? 

If you lose access to your QuickBooks Hosting account, contact your hosting provider’s customer support. They will guide you through the recovery process, which usually involves identity verification and resetting your credentials.

How Do I Create a New Company File in QuickBooks Hosting? 

Creating a new company file in QuickBooks Hosting follows similar steps as in the Desktop version. Navigate to the ‘File’ menu, select ‘New Company,’ and follow the prompts. The new file will be stored on the cloud server.

About Tracking Inventory in QuickBooks Hosting

What’s the Difference Between FIFO and Average Cost Inventory Methods? 

QuickBooks Desktop traditionally uses Average Costing for inventory, whereas QuickBooks Hosting can accommodate FIFO (First-In, First-Out) methods depending on the setup. This choice affects how inventory costs are calculated and reported.

How Will Changing Inventory Methods Impact My Business? 

Switching inventory methods can significantly impact financial reporting and tax calculations. It’s essential to consult with an accounting professional when considering a change in inventory accounting methods.

What Do I Need to Do If I Don’t Bring Over My Inventory? 

If you choose not to import your inventory into QuickBooks Hosting, you’ll need to set up new inventory items and possibly adjust your accounting methods. This decision should be carefully considered for its impact on financial tracking and reporting.

About Bank Rules in QuickBooks Hosting

Do Bank Rules Work the Same in QuickBooks Hosting as QuickBooks Desktop? 

Bank rules in QuickBooks Hosting function similarly to the Desktop version. If you’ve migrated from QuickBooks Desktop, your existing bank rules should transfer over. However, you may need to adjust them to fit the cloud-based environment.