Fixing Payroll Mistakes in QuickBooks Desktop Made Easy

Published December 30, 2020
quickbooks payroll application small medium businesses

QuickBooks Payroll is a powerful tool that allows accountants and payroll managers to skip many complex calculations during payroll and taxes. QuickBooks software carries out all calculations automatically through the QuickBooks Desktop Payroll application, which allows easy data retrieval. Business owners can access integrated employee services with ease and manage all transactions in one place.

Any deductions for payroll and taxes are computed automatically through percentages, like SUI, Social Security, Medicare, and State Disability Insurance. Using this data, QuickBooks can calculate, file, and even pay all state and federal payroll taxes. Even with this high level of automation, errors can still happen either by a user or due to some issue in the application.

As a QuickBooks administrator, it’s essential that your software and tax table are updated at all times. Of course, if you choose to get QuickBooks Desktop hosting, then your application hosting provider will take care of the updates.

In this blog post, we’ll discuss some tips to uncover the root cause behind the error and fix the issue.

Reasons for QuickBooks Payroll Issues

Understanding the root cause behind the issue is the first step towards understanding how to fix payroll mistakes in QuickBooks Desktop. Here are some potential reasons behind the issue:

  • Outdated or incorrect billing information in the software
  • Corrupted files in the application, such as a corrupted tax-table file
  • An outdated version of the software
  • Clients that aren’t registered in QuickBooks Desktop Payroll

For more details, it would be best to look up the error code displayed in your system. These codes correspond to specific issues and can be of great help when trying to fix an issue in QuickBooks.

How to Fix Payroll Mistakes in QuickBooks

Once you’ve figured out the issue behind the problem, it’ll be easier to fix the issue. Start by ensuring your software is up to date, and then try these two common techniques to address the payroll issues:

Method 1: Find Mismatched Data

Incorrect entries or data can be easily traced back through tools such as the Payroll Checkup Tool and Payroll Details Review Report. These tools allow you to review records and find any potential mistakes in payment details, tax amounts, payroll items, and other related information. If you find inconsistencies, then it is possible to make manual changes and evaluate the revised changes.

Method 2: Ensure your QuickBooks is Working Properly

There can sometimes be issues in the software that need troubleshooting. Here’s what you can do:

  • Go to the Control Panel on your PC and click ‘Add or Remove Programs.’
  • Within the list of programs, you’ll select QuickBooks and click the ‘Change/Remove’ option.
  • When you select ‘Next’, you’ll get an option to repair the program on the following window.
  • Repair and click ‘Finish’ once the fix is complete.

If the problem persists, it’s best to contact a QuickBooks expert; they’ll be able to help you through the issue. If payroll problems are detected, they should be looked at as soon as possible because they could result in several legal issues too.

Get 24/7 Support with a QuickBooks Hosting Provider

QuickBooks is an unmatched business management tool for small and mid-sized firms. However, as illustrated above, problems can pop up every now and then. The good news is that when you work with a reliable QuickBooks hosting provider, you get access to 24/7 technical support and customer service in case of an issue. And the best part is that you can save costs on in-house IT staff because you have a team of dedicated QuickBooks experts just a call away.

When you partner with a reliable QuickBooks Desktop hosting provider like gotomyerp, your business can maximize the benefits that come with the application. Not only do we offer premium QuickBooks cloud services at competitive rates, but we support our clients through each stage of implementation, including licensing, optimization, data migration, training, and continued support.

Our dedicated software experts will ensure that your company stays up to date with all updates, patches, and improvements for QuickBooks at the best price. Additionally, our team can also help you decide which add-ons, customizations, and third-party integrations will work best with your industry and business needs.

To get started, call us at (877) 888-5525 or try a live demo today!