5 QuickBooks Pro Hacks That Will Make Your Life Easier

Published January 12, 2021
quickbooks tips and tricks

QuickBooks is one of the leading accounting software packages on the market, especially for small- and medium-sized businesses. It’s trusted by professionals around the globe as a cost-effective and reliable solution to manage business activities. The intuitive user interface, rich features, and high security make it a perfect choice as an accounting package. Using QuickBooks Desktop, companies can streamline their business operations, simplify accounting, generate reports, and prepare financial statements efficiently.

If you recently shifted to QuickBooks, there’s a steep learning curve that you’ll have to embark on to get the most value out of your software package. It comes packed with a ton of features, so even seasoned users often miss many options that can optimize daily workflow and save valuable business time. Lucky for you, we’re here to help. In this blog, we’ll share five QuickBooks pro tips for efficient use of the software with you that will make your life easier and help you get the maximum value from your accounting solution. Let’s get started:

1. Customized QuickBooks Icon Bar

The icon bar offers quick navigation and access to frequently used features. If you have used QuickBooks for a while, you probably know that already. But do you know it can be customized to suit your work style? Go to the view tab and use the customize icon bar option to set your most commonly used areas in the icon bar. Professionals don’t spend their valuable time navigating the software. For them, every click matters. You should follow suit and personalize your work screen to maximize productivity.

2. Memorized Transactions for Efficient Workflow

Memorized transactions allow you to speed up data entry. Using transaction templates, you can make your life easier and make regular transactions effortlessly. All you need to do is head down to the list tab, open the memorized transaction list, choose memorized transaction, click the new group, and create the transaction. You can use the saved pattern for a host of options, ranging from paying weekly invoices to paying bills. It saves your time, minimizes the chances of errors and mistakes, and increases bookkeeping records accuracy.

3. Take Advantage of the Transaction History Option

New accountants and bookkeepers spend a lot of their time trying to find invoices and payments. They also encounter searching to find transactions that offset these invoices. On the other hand, seasoned users open recent activities and the history of transactions to get the details without any hassle. You can do this, too, by going to the report tab and opening the transaction history, which will contain all the information you need. You can find invoices and payments by date or any other relevant detail. It’s as simple as that.

READ: Accounting Trends That Have Shaped the Industry In 2020

4. Print Checks to Save Resources

QuickBooks experts save their company valuable time and resources by printing checks from the system. It helps them save bank charges and makes monthly reconciliation easier. You can also print your checks to pay employees, suppliers, and numerous expenses. Go to the Banking Tab, and you’ll find a ‘Write Check’ option. Select the bank, fill in the fields, and print. QuickBooks Desktop also provides numbering systems for checks. This option is ideal for startups and small businesses looking to save costs and resources.

5. Keyboard Shortcuts to Navigate QuickBooks Like a Pro

Have you seen QuickBooks professionals working at lightning speed? We did, and one thing they all have in common is: they all use keyboard shortcuts. They have the commands embedded in their muscle memory, allowing them to execute specific tasks efficiently. The good thing is you don’t need to learn all the shortcuts to boost your speed. Just learn the basics shortcuts that will help you carry out daily tasks, like Ctrl + I to create an invoice, Ctrl + F to find the transaction, Ctrl + W to write a new check, etc.

Finding the Right QuickBooks Cloud Service Provider

Now that you know these QuickBooks tips and hacks to improve productivity, it’s important that you pick the right service QuickBooks cloud service provider to ensure your software runs smoothly. Partnering with a trusted service provider will guarantee smooth implementation, allowing your employees to work together—remotely, securely, and efficiently. Do your homework and find a company that offers excellent performance, service, and support to accelerate the pace and improve the bottom line of your business.

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