A Complete Guide to Using QuickBooks Remote Access

Published June 4, 2021
cloud hosted quickbooks for small medium businesses

QuickBooks is one of the unprecedented automated accounting solutions in the present day. Nearly five million small to medium-sized businesses across the globe are actively using QuickBooks to improve their accounting procedures.

As remote work becomes the new normal, companies have realized the importance of enabling employees to access company data and information from remote locations. With cutting-edge features of an automated tool like QuickBooks, you can stay on top of data and employee privacy.

Intuit’s QuickBooks offers remote access to its users, allowing them to work on accounting data from the comfort of their homes. You can stockpile your QuickBooks data file on cloud-hosted servers. This enables you and your employees to access QuickBooks securely from a remote location.

All you need is access to the internet, and you can seamlessly integrate QuickBooks remote access into your daily work routine.

 With QuickBooks remote access, you can improve your task performance and increase the number of users operating on the same accounting files. With QuickBooks remote access, you will have greater collaboration, efficiency, and teamwork for quicker results.

Let’s talk more about QuickBooks remote access.

Digging Deeper

QuickBooks is the best bookkeeping software that offers unsurpassed accounting features to control and manage business financial records and cash. QuickBooks lets users access company data and other relevant files on phones, laptops, and tablets.

It allows you to work on business accounts, financial reports, invoices, emails, chats, and analytical documents anywhere. Its quick file transfer and cloud storage options make everyday accounting tasks easier and hassle-free

QuickBooks remote access is supported on the QuickBooks cloud-hosted desktop version. This feature is worth the investment as it offers business efficiency.

Here are the three supporting options for using remote access on QuickBooks:

1. QuickBooks Cloud-Hosted Desktop

QuickBooks Desktop hosting through third-party servers such as gotomyerp can help you access your stored accounting data on the cloud. You can easily set controls to access a specific number of employees and ensure authorized access. The number of authorized users per session depends on the QuickBooks version you’ve implemented.

At gotomyerp, you can avail cloud hosted services for QuickBooks Pro, Premier, and Enterprise.

When using QuickBooks cloud-hosted desktop versions, users can access all the QB features on their digital devices. 

2. Access Over the Internet

QuickBooks is a cloud-based accounting software developed to eliminate the redundancy and duplication of work in the accounting departments. It allows users to access QuickBooks over the internet and connect with any device from anywhere.

3. Using QuickBooks Remote Access

QuickBooks remote access can be linked with a remote device that has QuickBooks Desktop installed. Once connected, you can easily access, transfer, copy, edit, and move files on local and remote systems. QuickBook’s remote feature allows authorized users to print files and use integrated tools like WebEx and Salesforce for superior collaboration.

Advantages of Using QuickBooks Remote Access

Using QuickBooks by remote access, you can:

  • Transfer and compare files with your team members working at another location
  • Save IT, office space, and accounting department costs by providing remote access to employees
  • Easily copy, paste, and modify accounting information
  • Update accounting numbers in real time
  • Control access for authorized users for enhanced data security
  • Track and monitor activities of each user, client, and manager working on the QuickBooks
  • Work on one file simultaneously with other users

In addition to the benefits mentioned above, you can access and print check receipts, generate invoices, and use 1099 forms remotely using QuickBooks. It helps you stay in touch with your clients and improve customer service by seamless data transference.

The key to making the most of QuickBooks via remote access is to train your employees and clients about the best practices of using this automated accounting platform. This will save an enormous amount of time, money, and effort, as your clients and employees will be able to collaborate in real-time despite geographical limitations.

It’s also important to note that QuickBooks remote access is completely secure. Intuit recognizes that user safety and cyber security are two very important aspects of QuickBooks. Using QuickBooks remote access, you and your clients collaborate via encrypted connections, device verification, two-step authentication, and two-tier password selections.

Affordable QuickBooks Hosting Services in the US and Canada

QuickBooks is an awesome accounting management tool for small and mid-sized businesses. All you need is the assistance of a cloud-hosted service provider such as gotomyerp to select the correct QuickBooks Desktop version that suits your business requirements. We’re a leading QuickBooks hosting Service Company providing Sage cloud hosting, tax software, Acumatica hosting services, and much more! Our services are available to businesses all across the US and Canada. We offer premium QuickBooks desktop hosting at reasonable rates. Our 24/7 support team helps clients from installation through staff training. Call us at (877) 888-5525 to get started, or try a live demo today!